Built for contractors and crews
Clock-in, clock-out, lunch and overtime.
A printable timesheet and your gross pay, calculated as you type.
01 — Timesheet
Enter clock-in and clock-out times for each day. Totals update as you type, and everything stays on your device.
02 — Features
Set a default unpaid lunch or break in minutes and it is taken off every day automatically. Change any single day if a break ran long or was skipped. A 7:00 to 3:30 shift with a 30-minute lunch is 8:00 hours. Split shifts get a second clock-in and clock-out.
Lunch break guideSwitch to bi-weekly to fill in 14 days at once. Overtime is still worked out one week at a time, the way the federal rule requires, and you get a total for each week plus the whole pay period.
Bi-weekly guideHours over 40 in a week are split out as overtime and paid at the rate you choose: time and a half, double time or your own policy. Pick your state or province, or enter your union agreement, and its rules are applied: daily overtime in California, Alaska, Nevada and Colorado, and every Canadian province and territory, including BC double time and Alberta’s 8/44 rule.
How overtime is calculatedEvery total shows as hours:minutes (7:45) and as decimal hours (7.75). Payroll software wants the decimal, and people want the clock time. To convert by hand, divide minutes by 60.
Minutes to decimal chartTick Holiday on a statutory holiday and those hours are paid at your holiday rate, 1.5× by default. They are kept out of the overtime count so they are never paid a double premium.
Holiday pay guideGet a clean, signable timesheet as a PDF, a CSV for Excel or Google Sheets, or print it straight from your phone. Add your name and the company or client so it is ready to hand in.
Overtime laws by stateBig tap targets, a job or site field on every day, overnight shifts handled automatically, and no account to set up before you can use it. Install it on your home screen and it works without signal.
03 — Timesheets
A good time sheet answers every question before it is asked: who worked, when, where, and how much of it was overtime. The calculator builds one for you, ready to print, sign or download.
Weekly or bi-weekly
Fill one sheet per pay period. Overtime is counted per 7-day workweek, so a bi-weekly timesheet still needs a total for each week.
Record keeping
US employers keep time cards at least 2 years and payroll records 3 years (FLSA). Ontario employers keep records of hours for 3 years. Workers should keep their own copies too.
Paper, PDF or CSV
The law does not require a particular form, only accurate records. Print and sign, send a PDF, or load the CSV into Excel, Google Sheets or your payroll software.
04 — Payroll
Hours are only half the job. Here is how a timesheet turns into money in the bank, and what comes off along the way.
Record clock-in, clock-out and breaks every day, on the job, not from memory on Friday.
The foreperson or supervisor checks the hours and signs off before the payroll cut-off.
Regular hours × rate, plus overtime, double time, holiday and shift premiums, plus vacation pay where it is paid on each cheque.
Taxes and contributions come off gross pay to get net pay, which is deposited on payday with a pay statement.
United States
Canada
Coming soon · Crew plan
Workers send their hours from their phones, you approve them in one place, and payroll gets one clean export with overtime already worked out. Join the waitlist and we’ll email you when it’s ready.
05 — By hand
06 — Guides
Short, plain-English guides to the math behind your time card.
07 — Questions
Divide the minutes by 60. 15 minutes is 0.25 hours, 30 minutes is 0.50, and 45 minutes is 0.75. So 7 hours 45 minutes is 7.75 hours. The calculator shows both formats for every day and for the total.
Under the US federal rule (FLSA), hours over 40 in a 7-day workweek are paid at 1.5 times the regular rate. In bi-weekly mode each week is checked separately, so 45 hours in week one and 35 in week two still gives 5 overtime hours. Choose your state to add daily overtime where it applies.
Yes. If the clock-out time is earlier than the clock-in time, the shift is treated as crossing midnight. 10:00 PM to 6:00 AM counts as 8 hours before breaks.
Tick Holiday on any day worked on a holiday. Those hours are paid at the holiday multiplier you choose (1.5× by default) and are kept out of the overtime count so they are not paid a double premium. Employer policies vary, so check yours.
California (over 8 hours a day, double time over 12), Alaska (over 8 hours a day), Nevada (over 8 hours a day for workers paid under $18.00 an hour) and Colorado (over 12 hours a day). Every other state uses the 40-hour week. Pick your state in the calculator and it applies the right rule.
Yes. Switch the country to Canada and choose your province or territory, or “Federally regulated workplace” for banks, airlines and other federal employers. Pay is shown in Canadian dollars. Every province is included, from BC’s double time after 12 hours to Nova Scotia’s 48-hour week and PEI’s new 44-hour limit.
Yes. Set Overtime rules to Union agreement and enter your collective agreement’s terms: overtime after so many hours a day or a week, time and a half or double time, double time after a set number of hours, and Saturday or Sunday premiums. Common patterns, such as double time after 8 hours a day or 40 a week, are built in as starting points, and you can add your local's name to the timesheet.
The pay period dates, the employee and employer names, the job or site, clock-in and clock-out times for every shift, unpaid breaks, daily and weekly totals split into regular time and overtime, and signatures from the employee and supervisor. The calculator’s PDF and printout include all of these.
In the US, employers must keep time cards for at least 2 years and payroll records for 3 years under the FLSA. In Ontario, employers keep records of hours worked for 3 years. Keep your own copies as well; a PDF or CSV from the calculator is an easy way to do that.
Gross pay is everything you earned before deductions: regular pay, overtime, premiums and vacation pay paid on the cheque. Net pay is what is left after income tax, Social Security and Medicare (US) or CPP and EI (Canada), union dues and other deductions. The calculator shows gross pay.
Yes. Tap “+ Split” on any day to add a second clock-in and clock-out, each with its own job or site. Both are added together before overtime is worked out.
Your entries stay in your own browser on your own device. Nothing is uploaded and no sign-up is needed. After the first visit the calculator also works offline.
Results from this free time card calculator are estimates only. They are not payroll, tax, accounting or legal advice. Overtime, break and holiday pay rules differ by country, state, province, industry and employment contract, and they change over time. Gross pay shown here is before taxes and deductions. Always check results against your employer’s policy, your contract and the official labor standards for your area before using them for payroll.
